The Petition/Appeal Process
The Libraries' Materials Management system, including the Petition/Appeal
process, is intended to ensure that materials are returned in a timely manner
and available for other borrowers, and to provide borrowers a way to address
contested charges for overdue, damaged, missing, and lost materials. This Materials Management
system has been adopted with the approval
of the University Library Committee under the General Statutes of North
Carolina. It is our goal to provide a fair and impartial review for each
individual's case while exercising the Libraries' responsibility for stewardship
of collections owned by the University and the people of North Carolina.
The Petition/Appeal process provides:
- Information and assistance for the appellant;
- Adequate flexibility to allow appropriate consideration for first violations, errors, or other special situations;
- A means of addressing repeat offenses; and
- An evaluation process to monitor the effectiveness of library rules.
Books and related materials:
When items are 60 days overdue, if they are not returned or charges not
paid, borrowing privileges are suspended until the matter is resolved.
Following submission of a petition form, a decision will be sent by the Libraries within thirty (30)
calendar days to the address provided by the borrower on the
form. Petitions for review may be filed, and must be received within sixty (60) calendar days of the
due date of the material. If any charges remain in effect after the petition decision, borrowers
will continue to be liable for the amount due whether or not that decision is appealed.
Technology (laptops, cameras, etc.):
Technology Lending items generally have much shorter loan periods than books – 4 hours, 1 week, and so forth – and therefore shorter petition deadlines, etc.
When Technology Lending items become overdue, if they are not returned or charges not paid, borrowing privileges are suspended until the matter is resolved. Following submission of a petition form, a decision will be sent by the Libraries within 2 working days to the address provided by the borrower on the form. Petitions for review may be filed, and must be received within fourteen (14) calendar days of the due date of the material. If any charges remain in effect after the petition decision, borrowers will continue to be liable for the amount due whether or not that decision is appealed.
Invalid Excuses for Dismissal of Petition:
- Lack of knowledge of due date or charges, including processing fees;
- Failure to receive a notice or bill; and
- Material checked out for someone else or given to someone else
What if a petition is denied? If it is denied, you will have fourteen
(14) calendar days from the date of the petition decision notice to
appeal your case to the Appeals Committee, which consists of faculty,
students, and staff appointed by the University Library Committee. You
must submit a new Petition/Appeal Form to the address below or via the Web.
On the form, be sure to check the box next to, "Appealing a petition
decision".;
Appeals Committee
c/o Mary Chimato
D. H. Hill Library
Box 7111
Raleigh, NC 27695-7111
Upon receipt of your appeal, you will be notified of a hearing date, time,
and location. Your attendance is optional. Your case will be reviewed
regardless of your attendance. The decision of the Appeals Committee is the
final institutional decision. Cases not processed initially through the petition system may not be appealed.
Questions or comments about petitions or appeals may be directed to
Mary Chimato (email: Mary_Chimato@ncsu.edu).
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